Executive Assistant Recruitment

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finance manager job

Our Client, a reputable Montessori school in Lekki phase 1, is looking for a competent Executive Assistant to the ED

Job Title: Executive Assistant to the ED.

Job Location: Lekki Phase 1, Lagos State

Job Summary

The Executive Assistant will work closely with the school director to provide administrative support on a one on one working relationship. The Personal Assistant also serves as a liaison to the leadership team; organizes and coordinated executive outreach and external relations efforts; and oversees special projects.

Duties/Responsibilities
1.) Manage projects as assigned by the School Director
2.) Devising and maintaining office systems, including data management and filing
3.) Conduct research work as assigned by the School Director
4.) Prepare the School Director for her meeting and monitor her action points/commitments for upcoming deadlines by following through on/communicating the necessary details
5.) Prepare reports by collecting and analyzing information
6.) Secure information by completing database backups
7.) Arranging travel, visas, and accommodation
8.) Occasionally taking notes or dictation at meetings and providing general assistance during presentations
9.) Screening phone calls, inquiries and requests, and handling them when appropriate
10.) Meeting and greeting visitors at all levels of seniority
11.) Maintain office supplies
12.) Schedule and determine the nature/time of internal/external appointments; providing all necessary background materials and making travel plans where necessary
13.) Review and proffer advice on correspondences requiring the school directors signature
14.) Dispatch treated/ untreated correspondences internally/externally, as appropriate

Requirements
1.) Must be a FEMALE
2.) Must be proficient in the use of MS Outlook and office suite of products ( Word, Excel, PowerPoint, Visio, MS Project, and Access)
3.) Must be able to learn, interpret and apply spreadsheets
4.) Must have a basic understanding of project management
5.) Must have knowledge of modern office tools, methods, and procedures
6.) Must have good organizational skills
7.) Must be attentive to detail
8.) Must have good communication skills
9.) Must be able to work under time pressure
10.) Must have good interpersonal skills
11.) Must be able to complete most tasks using independent judgment

Method of Application: Forward Cv and Cover Letter (Highlighting similar work experience) to recruitment@jemineil.com with the email subject – Executive Assistant to the ED

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